OCIP/CCIP Administrator Assistant
Houston, TX
Full Time
Entry Level
Position Title: OCIP/CCIP Administrator Assistant (Hybrid Position 3 days in the office) We are willing to train the right person.
Summary:
The OCIP (Owner Controlled Insurance Program) Administrator is responsible for the day-to-day administration of insurance programs for construction projects. This role ensures all contractors and subcontractors are properly enrolled or excluded, compliant with program requirements, and that accurate records are maintained within the database systems for reporting and auditing.
Status: Non-exempt
Primary Duties and Responsibilities:
Enrollment Activities
Experience:
Work Environment:
What We Offer:
We’re proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, and more. The base salary range for this position is $55,000 to $65,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.
Summary:
The OCIP (Owner Controlled Insurance Program) Administrator is responsible for the day-to-day administration of insurance programs for construction projects. This role ensures all contractors and subcontractors are properly enrolled or excluded, compliant with program requirements, and that accurate records are maintained within the database systems for reporting and auditing.
Status: Non-exempt
Primary Duties and Responsibilities:
Enrollment Activities
- Administer OCIP/CCIP insurance programs for construction projects
- Coordinate contractor and subcontractor enrollment
- Review and validate enrollment documentation
- Utilize internal database systems to track contractor enrollment, compliance status, and documentation
- Maintain accurate and up-to-date records within program management systems
- Perform closeout notification protocols for each contractor and project work as activities are completed during the wrap-up program term, including providing notice of contract completion to the broker.
- Periodically attend monthly (or every other month, if appropriate) wrap-up program management meetings with project management firms and designated contractors to review the wrap-up operation and issues in all areas of administration, safety, and claims.
- Payroll, Credits & Reporting:
- Collect, analyze and track contractor payroll reports
- Reconcile payroll data
- Calculate insurance credits based on payroll, classifications, and applicable program rates
- Input, update, and extract data from database systems to support reporting and audits
- Generate reports on enrollment, compliance, and financial exposures
- Other, as appropriate
- Communication & Coordination:
- Act as liaison between contractors, brokers, and internal teams
- Respond to inquiries and provide guidance contractors
Experience:
- 0–3+ years in insurance, claims, or administrative roles
- OCIP/CCIP or construction insurance experience is a plus
- Strong attention to detail
- Excellent organization and time management
- Strong communication skills
- Analytical and problem-solving ability
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience working with database systems or program tracking tools (e.g., Workday, Salesforce, or similar platforms)
- Experience with databases or tracking systems
- Proficiency in Microsoft Excel and data tracking
- Experience with database systems and record management platforms
- Ability to learn new systems quickly
- Ability to work with financial data and perform basic insurance-related calculations
- Detail-oriented and organized
- Persistent and proactive
- Strong follow-through
- Comfortable working with data and numbers
- Ability to learn quickly
Work Environment:
- Office-based or hybrid (3 days in the office 2 days at home) Must have a dedicated workspace to work from home.
- Interaction with contractors and insurance professionals
- Fast-paced, deadline-driven environment
What We Offer:
We’re proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, and more. The base salary range for this position is $55,000 to $65,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.
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